#MS WORD SIMPLE INVOICE TEMPLATE PROFESSIONAL#

Include payment types accepted: Be clear on what payment methods you accept.It’s true that you can’t force someone to pay by the due date you set, but you increase your chances of timely payment when you include a due date on your invoice. Without the date, you just have to hope that your client will pay in a timely manner. List a due date: One of the most effective things you can do when invoicing is to list a due date, which will serve as a deadline to your clients.Here are a few tips you can use for effective invoicing: If you want to engage in a more effective invoicing, you need to have a plan. Accurate time tracking also adds a level of transparency to your billing and helps you get compensated accordingly.

It will also help you learn how long it will take to complete similar projects in the future. Track your time: Time is money, so it’s vital to keep track of it. Use a Digital Format: Using a digital format is one way to ensure your invoice is professional, and to indicate that you are likely to use the latest tools, and follow the best practices, on the job.ģ. Don’t risk having your customer wonder if you’re padding the bill.Ģ. It’s also a good idea to attach simple receipts to back your claims.

Instead of listing M aterials as a single expense, list each on its own line, such as paint, nails, plywood, etc. Be specific rather than general with your line items.

Be Transparent: Your client wants to know exactly where their money is going, and your invoice is a great vehicle for communicating the nitty gritty details of the job. Any notes for the client or customer: It can be nice to leave a brief message for your customer, even if it’s just a simple “thank you” for doing business with you.ġ5+Invoice Templates Basic Invoice Templateīelow is a discussion of everything that you need to know about invoicing and why it’s important to get it right.ġ. For example, if there is a deposit, when is it due? If a client pays an invoice past the due date, is there a late fee?ĩ. Payment terms: Specify payment terms for this invoice. The total balance due: Once you have itemized all the products and services you are billing for, add the appropriate tax, if applicable, and list the total balance due.You may also see sales invoice examples.Ĩ. Also, clearly note the date when that service was provided, or will be provided in the future.ħ. If you are providing a service, your invoice should list the flat fee you charge for that service, or the hourly fee you charge and the total hours worked. For example, if you sell a product, your invoice should list each item purchased, the quantity purchased, the price per item, and the total price. A breakdown of products or services provided: Include an itemized description of each product, project, task or service you are invoicing for. You could specify that the invoice is due upon receipt, upon completion of a project or delivery of a product, on a specific date in the future, and so on.Ħ. The invoice sent date and due date: List the day the invoice was sent as well as the payment due date. All you need to do is include that number on your business invoice so they can match it to the original purchase order and process your payment without delay.ĥ. When they agree to buy a certain product or service from you, their accounting team creates a PO, or a purchase order, and corresponding PO number. The PO number, if there is one: Some of your customers, especially if they are bigger businesses, will require you to list a PO number on the invoice.

You can assign invoice numbers chronologically or use a unique format for each client.Ĥ. You can start invoice numbers at any number you want, which is useful if you don’t want to send your very first client an invoice that says ‘Invoice #0001’. The invoice number: Each invoice you create should have a unique number associated with it. Include as much contact information as possible, including one’s email and physical address.ģ. Your client or customer’s name and contact information: Clearly list the customer’s name, or the contact person’s name and title, if you are working with a larger organization. Your business name and contact information: Clearly list your business name, email, phone number, website, and physical address, just as you would list it on any other formal correspondence.Ģ. To achieve that, here are a few key elements to remember:ġ.

#MS WORD SIMPLE INVOICE TEMPLATE PROFESSIONAL#

Luckily for you, this article will help you learn everything there is to know about invoices along with the process of making them.ĭesigning an effective invoice is important because it helps you convey a professional image.

Ms word simple invoice template